Remote Administrative Assistant / Executive Assistant (Part-Time)

Remote Administrative Assistant / Executive Assistant (Part-Time)

Compass Counseling and Psychotherapy is a growing multi-state behavioral health practice dedicated to providing high-quality counseling, coaching, and support services. We are seeking an experienced, organized, and dependable professional to support our growing team and help ensure exceptional client service and operational excellence.

The Remote Administrative Assistant / Practice Operations Coordinator serves as a vital member of our administrative team. This individual will assist with scheduling, client communication, onboarding processes, provider support, hiring coordination, credentialing support, and day-to-day business operations.

This position is ideal for an experienced administrative professional who enjoys working independently, managing multiple priorities, and contributing to a mission-driven organization.

Key Details to Include

• Company: Compass Counseling & Psychotherapy
• Location: Remote (U.S. Based )
• Employment Type: Part-Time
• Hours: Approximately 15–20 hours per week to start
• Pay: $24–$30 per hour (depending on experience)
• Reports To: Clinical Director

Duties

• Administrative support
• Calendar management
• Client communications
• Hiring coordination
• Onboarding paperwork
• EHR auditing and compliance tracking
• Billing support and follow-up
• Email management
• Spreadsheet tracking and reporting
• Experience coordinating and working within multiple software platforms, including Microsoft Office (particularly Excel), Google Workspace, Simple Practice EHR, CAQH, insurance portals, credentialing platforms, and other healthcare-related systems.

Requirements

• Previous administrative or executive assistant experience.
• Excellent written and verbal communication.
• Strong organizational skills.
• Ability to work independently.
• Experience supporting a healthcare, behavioral health, medical, legal, or other professional services practice is strongly preferred.
• Comfortable with multiple software platforms.
• High level of confidentiality.
• Must successfully pass a background check.
  
• Must be willing to complete HIPAA and confidentiality training.
  
• Must maintain strict confidentiality and comply with all HIPAA and privacy regulations.
  
• Must have a secure home office environment with reliable internet access.
• Must be able to successfully complete onboarding requirements, including employment verification, reference checks, and a criminal background screening.
  
• Must be comfortable handling confidential client information and working within HIPAA-compliant systems and procedures.
  

Why Join Us

We are seeking a professional who is organized, has excellent communication skills dependable, proactive, and able to work independently while managing multiple responsibilities. The ideal candidate takes initiative, communicates effectively, pays close attention to detail, and enjoys helping systems and processes run smoothly.

To Apply

This position is expected to begin at approximately 15–20 hours per week, with the potential for increased responsibilities and hours as the practice continues to grow.

Please submit your résumé and a brief cover letter outlining your relevant experience and why you believe you would be a strong fit for this role.

Applications should be sent to: [email protected]

Compass Counseling & Psychotherapy is committed to fostering a professional, respectful, and inclusive work environment and welcomes qualified applicants from diverse backgrounds.